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15 & 16 JUNE 2021


Considering Cash Management and Security with EPOS Systems?

An EPOS system is the central component of your business, so finding one with sufficient security measures and effective cash management is crucial. With so many innovations and developments in technology, especially with POS systems, data security can’t be overlooked when a terminal offers an array of exciting features. Here are a few things to consider when looking at EPoS systems for your business.

Data Security

You will want to make sure data such as business transactions, employee details, CRM and all other sensitive data are secure on your EPOS. Not only are you handling your venue’s information but also your staff’s and loyal customers.
Having a cloud-based back office means that all data is backed up and securely stored where authorised staff can access it. This also means that, in case of theft or damage to the actual terminal, everything will be safely stored on the cloud.

Accessing Data
You won’t want every member of staff viewing private business data on the back office. Or be able to access and alter information on the cloud. 
Having a system that allows you to assign permissions to select members of staff will provide better security, meaning only certain members of staff will have access to sensitive business data.  
Cash Management
An EPOS with an effective cash management system means that you can track the money going in and out of your business, especially for petty cash and receipts. You’ll be able to monitor your cashflow should there be any theft or abuse of the system. 
However, a well-designed EPOS should include features necessary for efficient cash management, and sufficient security measures to prevent theft or abuse.
As well as back-office authorisation, consider a system that allows you to assign specific permissions to your employees when handling discounts, refunds, voids etc on the terminal.
Having the ability to restrict these functions means employees can’t void items themselves or process refunds which could lead to theft. Instead these permissions are left to managerial staff, avoiding any bad practices and allowing you to manage your cash flow without worries of theft.
The same authorisations should be considered when offering discounts as part of a promotion or staff discounts. 
Selected access stops staff from putting through any discount and only grants them permissions for a certain discount percentage. This will restrict abuse of the system and possible theft of money and stock.
Finding an EPOS system that can do all the above, and also provide basic functions needed for Hospitality Businesses requires careful consideration, and knowing what’s right for your business. 
The great thing about EPOS systems like SPARK is that they can be tailored to your business needs. We know every business is different so you can select or drop certain features for your system.
SPARK also provides a high level of security to manage your data and cash flow. With the cloud office all of your business data is backed up and stored so you’ll always have peace of mind. Get in touch and chat with a member of the team for more information about SPARK!

Get in touch: SPARK EPoS